Register (and book your accommodaton) online here:


Individual Registration

 
Small Group Registration

 Paper Registration Form (PDF, 318.7 KB)

F +41 (0) 22 339 96 31
E iofkualalumpur2012.reg@mci-group.com

Registration Description
Registration Deadlines and Fees
Registration Categories and Definitions
Confirmation
Group Registrations
Payment Options
Individual Badge Name Changes
Cancellations & Refund Policies
Badges
Lost Badges
Certificate of Attendance
Visa
Special Needs
Media Registration
Liability and Insurance
Cancellation or Modification of Meeting due to Force Majeure
Disclaimer
Contact Details

Registration Description

The registration fee entitles the registered participant to the following:

  • Admission to all Plenary Sessions, Meet-the-Expert Sessions, Satellite Symposia, Poster Sessions and Exhibition Area
  • One copy of the Final Programme & Abstract Book
  • A bag containing official Meeting material and a Meeting badge
  • A Certificate of Attendance
  • Coffee breaks & lunches
  • Opening Ceremony & Welcome Reception
  • Walk for Your Bones event

All registration fees are exempted of taxes according to the Malaysian Law, Act 1967 section 127, and are quoted in American Dollars (USD) for all categories.

The registration fees do not include:

  • Airport transfers
  • Local transportation to the Meeting venue
  • Other meals & drinks
  • Accommodation
  • Excursions
  • Insurance & visa fees

Registration Deadlines

Early-Bird Deadline: October 12, 2012
Pre-Registration: October 13 – December 12, 2012
On-Site: December 13 - 16, 2012

Registration Fees in American Dollars (USD)

Categories1 Early-bird
Oct 12, 2012
Pre-registration2
Oct 13 - Dec 12, 2012
On-site
Dec 13-16, 2012
Regular Participant 550 650 750
IOF Member 500 600 700
World Bank non-high income nations3 425 500 600
Allied Health Professional4 300 375 475
Student/fellow4 300 375 475
Accompanying Person5 200 250 300

1. For full definition of Registration Categories, please refer to the next paragraph.
2. No pre-registration will be accepted after December 12, 2012. Registration On-Site will be available during the Meeting.
3. Eligible World Bank non-high income nations: Afghanistan, Bangladesh, Bhutan, Cambodia, China, India, Indonesia, Democratic Republic of Korea, Kyrgyz Republic, Lao PDR, Malaysia, Maldives, Myanmar, Mongolia, Nepal, Pakistan, Philippines, Sri Lanka, Thailand, Timor-Leste, Vietnam.
4. certification and signature from either a mentor/supervisor verifying training/degree status or from an employer verifying paramedical/non-doctoral status must be included when registering.
5. This badge includes admission to the Welcome Reception and Exhibition Area with lunches and coffee breaks but does not allow access to the Scientific Programme and Satellite Symposia.

Registration Category Definitions

Regular Participant – Those persons for which the definitions below are not applicable.

IOF Member - The IOF Member fee is available to all participants possessing an Individual or IOF Membership Pro2 membership.

World Bank non-high income nations
A discounted rate is available for participants coming from one of those nations: Afghanistan, Bangladesh, Bhutan, Cambodia, China, India, Indonesia, Democratic Republic of Korea, Kyrgyz Republic, Lao PDR, Malaysia, Maldives, Myanmar, Mongolia, Nepal, Pakistan, Philippines, Sri Lanka, Thailand, Timor-Leste, Vietnam.

Allied Health Professional – A certification and signature from their employer verifying their paramedical/non-doctoral status must be submitted when registering in order to qualify for this discount. These participants have the same entitlements as regular participants.

Student/Fellow – (i) Those persons who are in training as a graduate (MSc/PhD) student or as a medical student or (ii) those persons who hold MD or PhD degrees and who are in residency or postgraduate fellowship programs. A certification and signature from their mentor/supervisor verifying their training/degree status must be submitted when registering. These participants have the same entitlements as regular participants.

Registration – Complimentary IOF CNS
2 free registrations for every member of the IOF Committee of National Societies (CNS). The IOF representative of each CNS member society will receive specific instructions. IOF leaves it to each society’s discretion as to how to allocate the free registrations.

Accompanying Person
A badge for accompanying person(s) per registered participant may be requested at a nominal charge. This badge includes admission to the Walk for Your Bones event, the Welcome Reception and Exhibition Area with lunches and coffee breaks but does not allow access to the Scientific Programme and Satellite Symposia.

Confirmation of Registration

Upon completing the on-line registration, each participant will receive by email an automatically generated confirmation of registration. The registration becomes active only when full payment has reached the Official Registration and Housing Bureau (MCI Suisse SA) - whether by credit card or by bank transfer. Participants must bring this confirmation to the on-site pre-registration desks of the Meeting as proof of their registration.

Group Registrations and Discounts

For group registration (minimum size of 10 participants), please contact the Official Registration and Housing Bureau (MCI Suisse SA) at iofkualalumpur2012.reg@mci-group.com. Please note that the on-line group module that enables you to register individually each one of your participants by November 13, 2012 will not be accessible until the corresponding payment is received. Early-Bird discounted fees and Pre-Registration fees are applied for payment made by respectively October 12 and December 12, 2012 (with copy of the official bank transfer document).

For smaller groups (between 2 and 10 participants), you can access directly the small group on-line module via www.iofbonehealth.org/kualalumpur-2012/registration.

Registration packages in Swiss Francs CHF
50 registrations 18’000.00
100 registrations 35’000.00
150 registrations 49’000.00
200 registrations 61’000.00

All registration package fees are exempted of taxes according to the Malaysian Law, Act 1967 section 127 and are quoted in Swiss Francs (CHF) for all categories.

Payment Options

All individual registration fees must be paid in advance in American Dollars (USD).

By credit card

Payment is accepted by VISA, MasterCard/Eurocard and/or American Express credit cards and can be done via the secured payment tool (the credit card provider will be datatrans) provided while registering on-line. Please note that your credit card will be debited in American Dollars (USD) and your monthly credit card statement will show your payment under MCI Suisse SA.

By bank transfer

The bank transfer payment has to be made in American Dollars (USD) including all bank transfer charges to the following account:

Beneficiary Name:
MCI Suisse SA
Rue de Lyon 75
CH-1211 Geneva 13, Switzerland

Bank Name:
UBS SA
35 rue des Noirettes
CH-1227 Carouge, Switzerland
Account Number: UBS USD: 240-369.393.61X
Clearing:  240
IBAN: CH19 0024 0240 3693 9361X
SWIFT: UBSWCHZH80A

In order for your payment to be identified and traced correctly to your registration account, please indicate the following on your payment slip:

  • Your first and family name
  • Your registration number (mentioned on the attached invoice)
  • 3rd IOF Asia-Pacific Osteoporosis Meeting
  • Free of charge for the receiver account" on all payments

From November 1, 2012 only payment by credit card will be accepted.

By cash

This form of payment will only be accepted in American Dollars (USD) and on-site during the operation hours of registration desks.

Payment by personal checks cannot be accepted.

Individual Badge Name Changes (Substitution of Registration)

An administrative fee of USD 55 per badge will be charged for a badge name change after October 12, 2012. Written permission from the original participant will be required, along with full contact details of the substitution.

Individual Cancellation and Refund Policies

Notification of cancellation and refund requests must be submitted in writing, preferably by e-mail, by October 12, 2012 to the Official Registration and Housing Bureau (MCI Suisse SA) at the contact details listed below. An administrative fee of 20% will be deducted from the total amount originally due/charged. All refunds will be made after the Meeting.
No refunds will be given for cancellations received after October 12, 2012.

Badges

All persons attending any function of the Meeting are kindly requested to wear their badges during all Meeting activities including Social Events and Exhibition. Entry will not be permitted without a badge.

Lost Badge Badge

In case of a lost or forgotten badge, an administrative fee of USD 55 will be charged for the reprint of the badge after verification of identification (passport, driving license or other recognized identification paper).

Certificate of Attendance

Certificates of Attendance will be available on request at the registration desks.

Languages

English will be the official meeting language.

Visa

Participants are strongly advised to make sure they fulfill all legal requirements to enter Kuala Lumpur. Besides a valid passport, an entry visa may also be required. Please visit the official website of the Government of Malaysia website www.imi.gov.my/index.php/en/visa to find out whether, depending on your citizenship, country of long-term residence, and the duration and reasons for your stay, you need a visa to enter. The tourist visa is usually valid for a period of 90 days; please contact your nearest Malaysian consulate or embassy in your country of residence for further information.

Visa Letter of Attestation

Attestation letters to assist in visa formalities are designed to help overcome administrative difficulties in certain countries. It must be understood that such letters do not imply any financial support or hosting arrangement from IOF, nor a guarantee of a visa being issued. The attestation letter to assist in visa formalities will only be sent on request and only to participants who have paid their registration fees in full.

To help you with the visa procedures we have summarized information in a Visa Procedure Information document (valid as of March 2012, subject to change at any time).

Should you wish to receive a letter, please note that your request must be registered as early as possible by filling in the appropriate fields in the on-line registration form before October 12, 2012 in case it has not been requested at the time of registration.

Special Needs

It is important to us that you enjoy the IOF Regionals – 3rd Asia-Pacific Osteoporosis Meeting. If, due to a disability, you have any special needs, please let us know and we will do our best to assist you.

Media Accreditation and Registration

The 3rd IOF Asia-Pacific Osteoporosis Meeting will provide complimentary registration to qualifying journalists. In order to be granted a complimentary media badge, journalists must register on-line as early as possible, but no later than November 30, 2012 and provide all required valid media credentials. 

Liability and Insurance

The Meeting Organizer (IOF), the Meeting Venue (Kuala Lumpur Convention Centre), its official appointed Registration & Housing Bureau (MCI Suisse SA) and Exhibition & Sponsorship Agency (MCI Group Asia-Pacific Pte. Ltd.) and any suppliers, representatives or agents linked to the organization of the Meeting shall not be held liable by any person for any injury, damage, theft, loss, medical problem or inconvenience which may be suffered by any person while traveling to or from, or during such person’s presence in Kuala Lumpur in connection with this Meeting. Participants and their guests are advised to purchase their own insurance against any such occurrences.

Cancellation or Modification of the Meeting due to Force Majeure

In case of force majeure, the Meeting organizers have the right to alter or cancel the Meeting without prior notice, however a notice of the occurrence shall be given by IOF as soon as reasonably possible. Force majeure shall mean any circumstance beyond the reasonable control of IOF which prevents or impedes the holding of the Meeting, including, but not limited to, government action, war or hostilities, riot or civil commotion, plague or other epidemic such as SARS, bird flu, etc., earthquake, flood, hurricane, tsunami, cyclone, fire or other natural physical disaster, explosion, accident or breakdown, strike, lack of the usual means of transportation or terrorism or due to events which are not attributable to wrongful intent or gross negligence of the IOF. IOF shall not be liable for any direct or indirect, incidental or consequential damages, losses, expenditures or any other inconveniences or costs caused by such modification or cancellation of the Meeting. Furthermore, registration fees will not be reimbursed by IOF.

Disclaimer

All reasonable endeavors will be made to hold the Meeting and to present its programme as scheduled under circumstances which assure the comfort and safety of all participants and their guests. However, the IOF reserves the right to modify the programme, unilaterally and without notice.

Neither IOF, nor their officers, directors, employees, representatives or agents, shall be held liable by any person as a result of the cancellation of the Meeting or any of the arrangements, programs or plans connected therewith, or for any injury, damage or inconvenience which may be suffered by any person while travelling to or from, or during such person’s presence in Kuala Lumpur, Malaysia in connection with this Meeting. Participants and their guests are advised to purchase their own insurance against any such occurrences.

Any litigation stemming from the above contract will be tried in Nyon, Switzerland where the Swiss law is exclusively applicable. 

Contact Details

MCI Suisse SA
Official Registration & Housing Bureau
On behalf of IOF Regionals Kuala Lumpur 2012 – 3rd Asia-Pacific Osteoporosis Meeting
75, rue de Lyon
CH-1211 Geneva 13, Switzerland

Opening Hours: Monday-Friday: 09:00 - 18:00 (GMT +1)
T +41 (0)22 33 99 594     
F +41 (0)22 33 99 631
E iofkualalumpur2012.reg@mci-group.com